ACADEMIC POLICIES

Policy 4-04 Credits, Academic Courses and Degree Program Requirements

DEGREE REQUIREMENTS

The Associate of Arts Degree, Associate of Science Degree, Associate of Applied Science Degree, Associate of Applied Business Degree, Associate of Technical Study Degree or Associate of Individualized Study is awarded to those who successfully complete:

1. A two-semester sequence in English or communication skills;

2. A minimum of 30 semester hours of technical courses (determined by the graduate’s curriculum) if not in an AA or AS degree program;

3. The remaining required semester hours which include general application and basic-related required courses and appropriate electives;

4. A program curriculum chosen from the list of associate degrees available at Eastern Gateway Community College;

5. A minimum of 18 semester credit hours completed in residence at Eastern Gateway Community College;

6. Courses below the 100 level (i.e., RAD099) do not count toward graduation;

7. A 2.00 overall average at Eastern Gateway Community College, and if in a technical program obtain a minimum of a “C” in each of the core courses identified; exceptions may be made by the department dean;

8. A student who has attained a cumulative grade point average of 3.50 or higher will receive honors recognition. Students with a cumulative grade point average of 3.50 to 3.749 will be awarded the recognition of cum laude; students attaining a 3.75 to 3.899 will be recognized with the title magna cum laude; and students achieving a 3.90 or higher will be awarded a degree with summa cum laude. Recognition is made at commencement.

Several programs offer certificates for graduation. The minimum requirements for certificate completion are found in the catalog description of the particular certificate program and are applicable.

All potential graduates must file an application for the associate degree or certificate through the Registrar’s office during the semester preceding the semester in which the program will be completed. The curriculum and degree requirements listed above are consistent with the Ohio Department of Higher Education’s basic standards for granting the associate degree for approved Associate of Arts, Associate of Science and applied technical degrees. An official transcript, GED certificate, or other proof of graduation must be on file with the College before an associate degree or certificate can be awarded.

DUAL DEGREES

Students are permitted to pursue dual degrees provided they are in good academic standing with the College.

Students are only allowed to be awarded a single degree per term or semester. The process of being awarded a second degree is as follows:

1. Students must complete all of the degree requirements for the first degree and have that degree completion certified by the Registrar’s office.

2. Once the degree completion is certified, the student may choose to apply for a second degree at that time.

3. A program curriculum is chosen from the list of associate degrees available at Eastern Gateway Community College. If the grids are comparable, all of the same courses may be applied to the second degree as completed successfully with the exception of the final 18 semester credit hours that are required for residency completion at EGCC. The student must complete a minimum of an additional 18 semester credit hours in order to complete the second degree. Credit hours may be made up of unique courses in the program that have not been previously completed as well as any applicable electives as determined by the faculty within the program.

4. Courses below the 100 level (i.e., RAD099) do not count toward graduation;

5. A 2.00 overall average at Eastern Gateway Community College and if in a technology obtain a minimum of a “C” in each of the core courses identified.

6. Once the student has completed the requirements for the successful completion of the second degree, the requirements will be certified by the Registrar and the student will be awarded the degree within the next possible term or semester.

STUDENT COMPETENCY

Eastern Gateway Community College has developed a process of education which requires a student to be competent in a designated major field before the student can graduate. Competency is defined as the ability to apply the essential skill and knowledge to perform in an occupation. Faculty’s objectives are to teach and assist the student in learning and demonstrating this competence. This requires the faculty member to use a number of measurement techniques: performance examinations, on-the-job observations, and evaluations of supervisors and the student. It is recognized that the measurement process is subject to financial, physical, and instrument limitation.

ACADEMIC AND STUDENT INTEGRITY

Student integrity and academic honesty are an integral part of the College’s academic standard, academic quality, and a foundation for our society.

The College will not tolerate the breach of this integrity through cheating, plagiarism, or other forms of academic dishonesty. Faculty and staff will take precautions to prevent academic dishonesty, but it is also the student’s joint responsibility to report known infractions to any College employee. Infractions impact the final grade/GPA of all students as well as the reputation of the College and the value of the degree earned. Confirmed violations may result in a failing grade on an assignment(s) or in the course(s).

Repeated incidents of academic dishonesty or a flagrant single offense may warrant action beyond a failing grade in the course.

Offenses which may warrant additional disciplinary action including disciplinary probation, professional probation, suspension, or expulsion, include the following:

1. Cheating, plagiarism, or other forms of academic dishonesty, including the use, without permission, of tests or other academic material belonging to a member of the college faculty or staff.

2. Furnishing false information to the College with intent to deceive.

3. Forgery, alteration or misuse of College documents, records, or identification cards.

4. Misuse of computer privileges, including unauthorized use of software, an account number, password, program or file. (see Computer Use Procedure)

The student may appeal any actions affecting enrollment or grade using the Student Complaints/Appeals Process described in this catalog. Students should read and be familiar with the Academic Honesty and Student Integrity Policy. Students will be held accountable for all of the requirements in the Academic Honesty and Student Integrity Policy.

ACADEMIC LOAD FOR CREDIT-HOUR PROGRAMS OF STUDY

An undergraduate student’s status is determined by the number of credits they are taking in a semester. The chart below defines the minimum academic load requirement per semester and the associated academic status.

Students desiring to take more than 18.00 credit hours in a semester must obtain the permission of the appropriate Dean.

SEMESTER CREDIT-HOUR SCHEDULING (ACADEMIC CREDIT HOUR POLICY)

Eastern Gateway Community College operates on a semester system with two 16-week semesters per year and an 8 week summer semester. Additionally, within each 16-week semester, there are two 8 week terms and may be other classes that run less than 16 weeks. Course content for all courses is the same regardless of time in class or delivery method.

Courses are offered either in a traditional classroom/lab format, a fully online format, or a hybrid model where part of the course is offered online and the remainder is taught in a traditional classroom/lab format. For courses offered in the traditional classroom/lab format, the ratio of classroom/lab contact hours to semester credit hours awarded as follows:

• Lecture courses (including hands-on technology courses): 15 contact hours for each semester credit hour
• Science and healthcare labs: 30 contact hours for each semester credit hour
• Externship, practicum, and clinical courses: 45 contact hours for each semester credit hour.

Study Time: Different students learn at different rates. However, students taking courses on-ground should expect to spend at least two (2) hours in study and preparation for each hour spent in lecture. This would include reading, papers, projects, exercises, study, and other preparation. Similarly, students should expect to spend one (1) hour in study and preparation for each two (2) hours spent in lab. Online students should expect to spend a minimum of six (6) hours per week (over a 7ó-week period) in their studies for each semester credit hour enrolled. This would include reading, researching and writing papers, doing projects, completing exercises, studying, and reflecting on the course material as well as the time spent on the computer participating in discussion threads, reviewing online course materials, taking tests, and uploading/downloading materials. The time devoted to classes scheduled for other than 7ó-week periods would adjust proportionately.

MAXIMUM LOAD

The course load of a student may not exceed 18 semester credit hours of course work in a regular semester (16 weeks) or 9 semester credit hours of course work in an accelerated semester (8 weeks) without the approval of the department dean. The maximum per session is as follows: First Eight Weeks = 9 credit hours, Second Eight Weeks = 9 credit hours, and Sixteen Weeks – 18 credit hours.

Permissible exceptions to the 18-credit hour rule include:

1. A prescribed curriculum requires the student to carry more than 18 credit hours in a semester;
2. A cumulative average for four years of work in high school is of 3.00 quality or higher if the student is beginning college-level work;
3. A cumulative average for course work taken at EGCC or at another recognized college or university is of 3.00 quality or higher.

MARKING AND CREDIT SYSTEM

The quality of course work at Eastern Gateway Community College is indicated by means of letter grades. Each letter grade, in turn, carries “quality points” which are used in computing the student’s cumulative grade point average (GPA). Academic achievement which reflects competency will be recorded in letter grades at the end of each semester or summer term for all course work for which credit is granted. The credit hours attempted and quality points attained will enter into the computation of the student’s cumulative point average.

The marking system is as follows:

W – The grade of “Withdrawal” (W) is given after the second week of each regular semester or first week of summer mini sessions. A student submits a withdrawal request form to the Registrar’s Office on or before the published withdrawal date. A “W” is recorded for the grade on the student’s permanent record and is not computed in the cumulative GPA.

P – The grade of “Pass” (P) is given for a passing grade in a credit, non-degree course or a credit lab. Credit hours are recorded, but this grade is not included in cumulative point average computation. Credits are added to cumulative credits achieved. In addition, the grade of “P” is used to designate all “C” credit accepted as transfer from another institution.

V – The grade of “V” is used to designate the transfer of a “D” credit course.

N – The grade of “Non-Pass” (N) is given for a non-passing grade in credit, non-degree courses or a credit lab and is not computed in cumulative point averages.

U – The grade of “Audit” (U) is given for credit courses in which the student elects to be an auditor. This grade is not computed in the cumulative point average.

GRADE SCALE

EGCC has adopted an institutionally approved and recognized grading scale. For Non-health related programs that grading scale is defined as:

100-90 A

89-80 B

79-70 C

69-60 D

59-50 F

For Health programs (Theory and Lab courses) the grading scales has been designated as:

100-93 A

92-86 B

85-80 C

79-70 D

69-0 F

CATALOG-IN-FORCE

1. Requirements to earn a degree or certificate are based on the Catalog-In-Force at the time of the student’s first term of study in his/her major.

2. First term of study is defined as that semester in which a student:

• has satisfied all prerequisite course work and other preconditions;
• has been fully accepted into a degree or certification; and
• has officially declared a major and registered for courses in the prescribed curriculum or major.

3. Credits for technical courses that have been earned more than five years prior to graduation will be subject to individual evaluation by the department dean and may, in some cases, need to be repeated.

4. Students who have been absent from the College for more than one year or who have been suspended and readmitted must follow the Catalog-in-Force requirements at the time of their return. Additional requirements in specific programs may be applicable.

5. Exception to the above may be necessary when changes in certification or licensure standards mandate changes in academic requirements or in College programs. Additionally, courses in some disciplines occasionally may be deleted, changed or developed; therefore, the College may require substitutions to reflect these changes.

6. Final decision regarding the Catalog-in-Force will be the responsibility of the specific department dean.

INDEPENDENT STUDY POLICY

Independent studies are an exception to curricular schedule and delivery of coursework. If a conflict jeopardizes the graduation of a student, however, the faculty may consider a proposal for an independent study model. Independent study is rarely used and then, only with the direct approval of the department dean and VPAA.

The student must initiate the process by contacting the department dean for approval and the completion of the “Contract for Independent Study”. The department dean must approve this request, as well as the VPAA, prior to the beginning of the semester of study.

Guidelines for approval of requests for independent study include:

1. One independent study may be taken per academic career when it has been determined that lack of this study approval will negatively impact the student’s ability to graduate.

2. The course must be listed in the current catalog, unavailable in the current session, and required for graduation; a previous good faith effort by the student for compliance is required.

3. An instructor must supervise the independent study and all content, learning activities, and evaluation of learning included in the syllabus for the course must be completed.

4. Normal registration is required, with the cost per credit hour consistent with the published fee scale of the current semester.

5. The VPAA must approve any exceptions to this policy.

ATTENDANCE POLICY

Eastern Gateway Community College encourages regular and punctual class attendance because research shows a compelling connection between good class attendance and earning passing grades. The College is committed to student success and employs a professional academic advising team to assist students in addressing the many underlying issues that can result in poor class attendance. Attendance reporting is also required by all colleges participating in federal financial aid programs. Students who do not regularly attend classes may place their financial aid award in jeopardy.

Absences prevent students from receiving full course benefits, disrupt orderly course progress, and diminish the quality of course room interaction. The College considers both tardiness and early departure from class as forms of absenteeism. Students absent from class for any reason are still responsible for all work missed. Students who stop attending class, but do not formally drop or withdraw, may receive grades of “F” and face financial aid consequences in future semesters.

Should a student officially withdraw from the class, the instructor will work collaboratively with the Registrar and Financial Aid Office to determine that student’s last date of attendance to ensure that College records are accurate and the Financial Aid Office may accurately address the student’s financial aid refunds as needed. Should a student stop attending the class for more than two weeks, it is the responsibility of the instructor to immediately notify the Registrar’s office so that appropriate steps may be taken to officially drop or withdraw that student from their class(es).

Students who are absent as a result of jury duty, subpoena, a generally recognized religious observance, required military duty, or activities where they are required to represent the College must give advance written notice of the upcoming absence to the faculty member whenever possible. Students shall be accorded the opportunity to independently complete course work or work of equal value for the authorized day(s) of absence, and/or to take a scheduled exam at an alternate time determined by the faculty member. Failure to provide the advance written notice of the authorized absence may result in loss of the opportunity.

Students who are absent as a result of serious illness or injury should provide the instructor with documentation as soon as possible so they can work with the instructor to determine if it is possible for the student to ‘catch up’ in the class. If it is determined that this is not possible, the student will need to contact Dean to determine the next course of action related to repeating the course.

Faculty are responsible for determining whether work missed may be made up; any makeup work allowed is scheduled at the discretion of faculty. Policies and procedures for make-up work must detailed in the syllabus and provided to the students on the first day of the class.

In-seat Attendance Procedure

The College believes the first fourteen (14) days of a course are the most critical for the success of any student. Faculty are required to record daily attendance for the first fourteen (14) days of any course. Should a student miss more than three (3) days during the first fourteen (14) days of a course, they will be contacted by the faculty member and referred to the enrollment specialist for contact and follow-up.

Online/Hybrid Attendance Procedure

Students in online courses are required to ‘attend’ class and participate just as if they were in a traditional face-to-face course. This means that instructors are required to set up activities in the syllabus sop that students have a reading assignment, discussion or project qualifies as an ‘academically engaging activity’ or meeting required during the course of a week. It is important that online and hybrid instructors clearly state in their syllabus about what constitutes participation and late work. It is the responsibility of each online and/or hybrid student to know the attendance and absence policies and/or procedures of each class in which he or she is enrolled. It is required of each online/hybrid faculty to inform his or her online/hybrid class of the attendance and absence policies and/or procedures the course syllabus at the start (first week of online/hybrid course) of each semester.

Weekly attendance is mandatory in all online/hybrid courses. Students are expected to log into their online course(s) weekly. However, simply logging into an online course does not constitute attendance. Attendance is marked as progress towards satisfactory completion of weekly assignments and is expected on a weekly basis. No progress could jeopardize good standing and financial aid. A gradable assignment must be completed within the first 14 days of the term (except for Summer 5 week sessions which must be within the first 5 days) in order for a student to be considered “attending”. It is critical that faculty develop their online and hybrid courses in such a way that there is a gradable, academically engaging activity due weekly in these classes.

Students who do not participate in class, that is, who consistently do not complete assignments, quizzes, respond to forums or turn in other work, should be notified that they will be dropped or withdrawn from the class for non-participation.

Attendance Reporting Procedure

Faculty is required to report overall student attendance for all of their courses in self-service. Faculty is required to report overall attendance during the following intervals: The first week of the semester and update that information during the second and last week of the semester by 11:59 pm EST of the Sunday preceding the specific week. Also during the last week of the semester, any student who earned and was documented a letter grade of “F” or “W” the last date of their attendance must be reported in overall attendance in self-service. Last day of attendance may also be determined by the last assignment submitted within the LMS.

Faculty is required to report attendance by the end of each week of the semester using the 11:59 pm EST Sunday cutoff period.

Students in traditional face-to-face courses and online/hybrid courses will be academically dropped from a course for never attending the first two weeks of a regular 16-week semester course, first two weeks of an 8-week session, or first week of a 5-week session if they have not made prior arrangements with faculty.

There will be no letter grade on the student’s transcript and the student’s class load will be reduced by the course credits, and this may affect his/her full-time or part-time student status. If a student has been dropped due to this attendance policy, the faculty may reinstate the student only if the faculty made a mistake or the student verifies extenuating circumstances beyond his/her control.

Students also may be academically withdrawn during the third through the tenth week of the semester for excessive, continuous or cumulative absences (one consecutive week of a course meeting time or five or more absences in a 10 week or less period of time).

A faculty member may choose to initiate the academic withdrawal for excessive, continuous, or cumulative absences if, as specified in the course syllabus, the minimum course objectives cannot be met due to the student’s excessive absences or lack of assignment completion in online/hybrid courses. Such action may be taken after the faculty member has attempted to notify the student on three different occasions by Early Alert, phone, email, mail, or in other courses that excessive absence has potentially placed the student in academic jeopardy. There is no forgiveness of tuition and fees for an academic withdrawal and the withdrawal will be recorded on the student’s transcript with a “W.” If the student has been withdrawn due to this attendance policy, the faculty may reinstate the student only if the faculty made a mistake or the student verifies extenuating circumstances beyond his/her control.

Early Alert Procedure

The Early Alert, a student retention tool, is intended to serve as advance notice to a student that they have poor attendance and/or performance in a specific course. The Early Alert shall consist of the faculty sending an electronic alert through the employee portal stating the reason for the alert. The Early Alert is sent to the Director of Tutoring who will review and develop a plan of action to resolve the early alert.

In an effort to improve student retention and success, faculty will be required to monitor their attendance and report students who are not attending class during designated interval reporting periods that are given. Faculty members are required to publish, distribute, and review the course syllabus with students no later than the end of the second week of class in a given academic term. Faculty is required to assess and return to students a graded assignment by the start of the third week of the semester so students are aware of grade performance in course.

Course Late Assignment Procedure

Written assignments should be submitted no later than the due date unless prior arrangements are made with the faculty and a new due date is established*. If a student submits an assignment after the due date without having made arrangements with the faculty, a minimum of 10 points, (based on an assignment grading scale of 100 points), or 10% of the total points, will be deducted for each week, or part thereof, that the assignment is late. 

Instructors will accept late work without prior arrangement in the case of extenuating circumstances (such as hospitalization, childbirth, major accident, injury or bereavement). Students who suffer such a circumstance must notify the instructor as soon as possible of the extenuating circumstance that prevented them from submitting work on time and determine a deadline with the instructor for submitting the work. In these instances, the instructor has the option to waive the late penalty, if the student provides sufficient documentation of the extenuating circumstances. Students who do not meet the deadline arranged with the instructor for the extenuating circumstance will adhere to the minimum of 10 points, (based on an assignment grading scale of 100 points), or 10% of the total points, deduction for each week, or part thereof, that the assignment is late.

This policy applies to students regardless of how they participate in class (online, face-to-face, hybrid, etc.).

In order to receive credit for a discussion forum assignment, the online student must actively participate during the assigned discussion period. These assignments may not be made up at a later time.

*Active duty military students in receipt of Temporary Additional Duty orders (TDY) may be exempted from point deductions if their orders prescribe a return-to-class date that allows for sufficient time to complete the remaining course requirements, which is generally defined as allowing the student to miss no more than 1/3 of the total semester. Military students with TDY orders shall follow the procedures, with the faculty to establish new due dates without penalty for written assignments and discussion boards.

Students must submit the final assignment no later than the last day of the term. No assignments are accepted after the last day of the term.

If assignments cannot be completed by the last day of the term, an Incomplete (I) may be awarded.

Incomplete Grade Policy

The grade of Incomplete (I) may be given if a student, for reasons beyond his/her control, is unable to complete the work of a course by the end of the enrollment period. Incomplete grades are granted at the sole discretion of the instructor.

In the extraordinary circumstances that an incomplete is considered, a student must demonstrate:

• At least a “C average” in all completed coursework.
• Completion of 80 percent of all assigned coursework.

To be considered for a grade of “Incomplete” (I), the student and instructor of the course in question must complete the Incomplete Status Agreement form. The form specifies the requirements for the completion of the course.

All required course work must be completed within the six weeks of the official grade reporting date for the class. After the six-week periods, incomplete grades will be assigned a letter grade (A through F) for the completed course work.

STANDARDS OF SATISFACTORY ACADEMIC PROGRESS POLICY

Federal regulations (CFR 668.32(f) and 668.34) require a student to move toward the completion of a degree or certificate within an eligible program when receiving financial aid. Eastern Gateway Community College has established standards for measuring satisfactory academic progress (SAP) that are used for establishing eligibility for federal financial aid. Because these standards are a valid indicator of successful progress towards graduation, they apply to all students at Eastern Gateway Community College (part-time and full-time students), not just to those receiving Title IV funds. SAP is a cumulative measurement of Satisfactory Academic Progress which includes a qualitative and quantitative component.

The qualitative component is determined by calculating the student’s cumulative grade point average (CGPA) and the quantitative component is determined by calculating the student’s rate of progression toward completion of the academic program (pace) or time and a half. All periods of a student’s enrollment at Eastern Gateway Community College are used in determining SAP where an enrollment is defined as the current program of study. A student must meet both the qualitative and quantitative SAP standard to be considered in good standing.

For students in credit hour programs, the evaluation of SAP will occur at the end of each semester. Students not meeting Satisfactory Academic Progress (SAP) standards will receive communication via email to the EGCC email address and, in some situations, letters sent to the address listed in the student’s record.

Successful completion of a course is defined as receiving any of the following grades: A, B, C, D or P. The following grades are not considered successful completion of a course: F, W, I, or N.

The standard for Satisfactory Academic Progress (SAP) measures three (3) components:

1. Qualitative Satisfactory Academic Progress Standard: A student who has achieved a 2.0 cumulative grade point average (CGPA) is considered to be meeting the qualitative component of SAP, which is a “C” average and is the equivalent academic standing consistent with Eastern Gateway Community College’s graduation requirements. The CGPA is calculated by dividing the total quality points by the credit hours attempted. In the case of repeated courses, only the highest grade is included in the CGPA. Prior learning credit such as transfer credit and exemption credit, withdrawals, audits and incompletes are excluded from the CGPA calculation.

2. Quantitative Satisfactory Academic Progress Standard: Students must complete at least 67% of all credit hours attempted each term. A student who reaches the pace threshold indicated in the table below is considered to be meeting SAP. The pace percentage is calculated by dividing the total credit or clock hours earned by the total credit or clock hours attempted. All credits attempted, including repeats, withdrawals and incompletes are included in credits attempted for the pace calculation. Transfer credits or clock hours from other institutions that are applied to a student’s program at Eastern Gateway Community College will display on a student’s transcript as a “P” grade and will be counted as both credit or clock hours attempted and credit or clock hours completed in the pace calculation. Exemption credits earned by a student for successfully completing a course test out at Eastern Gateway Community College will display on a student’s transcript as a “P” grade and will be counted as both hours attempted and hours completed in the pace calculation.

The following chart shows the quantitative requirement by credit load:

3. Maximum Timeframe: A student must be able to complete the current program without attempting more than 150% of the required credits or clock hours. Only program requirements count in the 150% timeframe calculation, therefore, developmental courses are excluded. Once it has been deemed impossible to complete the program of study within 150% of the published length in the educational program, as measured in credit hours, the student will be dismissed from the College and lose federal financial aid eligibility. At this point, even if the student has the capacity to “self-pay” they are not allowed to continue in the program. The pace requirement has been established to ensure a student does not exceed the maximum timeframe threshold.

The maximum timeframe measure includes all of the following:

• Repeated coursework
• Withdrawals
• Transfer credits

Students have the right to appeal for an extension of their Maximum Timeframe. once per degree objective should they exceed or expect to exceed the maximum credits allowed for their degree or certificate. Students will need to complete a Maximum Timeframe Appeal Form and include an academic plan. Submission of an appeal does not guarantee approval. If an appeal is approved, coursework will be limited to courses required for the completion of the degree or certificate. In addition, a student must maintain a cumulative GPA of 2.0 and successfully complete all courses listed on their academic plan. Failure to meet the requirements of the approved timeframe appeal will result in termination.

Program Change

Any courses taken by the student applied from one program to another (whether or not the courses were successfully completed) will be counted toward program completion and the CGPA calculations. If a student chooses to change programs, Eastern Gateway Community College will apply all applicable credits into the new program. If a student graduates from one program and chooses to earn another degree, Eastern Gateway Community College will apply all applicable credits from the program in which the student graduated into the new program. Any credits applied from one program to another will be counted toward pace for program completion and in CGPA calculations. A student not meeting (SAP) satisfactory academic progress will be required to appeal in order to change programs and will be limited on the number of allowable program changes to four (4).

Special Academic Standards for Clinical-Based Healthcare Programs

In clinical-based healthcare programs where the minimum passing grade for core courses is a C+ (76%), a student will be dismissed after two failures in the core courses of the program, irrespective of program grade point average (CGPA) and without previously being placed on Academic Warning. All other SAP standards also apply to students enrolled in clinical based healthcare programs. The student may appeal the dismissal (see Academic Appeal).

Developmental Courses

A student may be required to take one or more developmental courses to establish a foundation for academic success.

A student may receive financial aid for development coursework up to 30 hours.

Repeat Courses

Students who fail a course may repeat the course and receive financial aid for the course (as long as they are meeting SAP). Students who successfully pass a course and wish to repeat the course may do so only once and receive financial aid.

ACADEMIC WARNING

When SAP is evaluated at the end of a semester or payment period, any student who fails to meet the minimum CGPA and the Pace standards will be placed on Academic Warning. A student placed on Academic Warning will be notified of the warning status and is required to seek academic advisement. While on warning status, a student is eligible to remain in school and receive federal financial aid without an appeal. The institution requires the student to seek academic advisement and work to improve grades before the next SAP check period. A student who meets the minimum CGPA and Pace standard at the end of the subsequent semester or payment period after being placed on warning will return to good academic standing.

TERMINATION (Dismissal from the College for Lack of Satisfactory Academic Progress)

A student who fails to meet the minimum CGPA and Pace standard at the end of the subsequent semester or payment period after being placed on warning will be dismissed from the College and is ineligible to receive federal financial aid unless he or she successfully appeals that determination (see Academic Appeal.). A student will be dismissed from the College for lack of satisfactory academic progress in the following circumstances:

• The student did not increase his or her CGPA to at least 2.00 by the end of one semester or payment period on Academic Warning.
• The student did not meet the pace requirement outlined in the minimum standards table above by the end of one semester or payment period on Academic Warning.
• The student received two failures in the core courses of a clinical-based healthcare program, irrespective of CGPA. A student may be dismissed without first being placed on Academic Warning in this instance.

Academic Appeal

If mitigating or extenuating circumstances exist, a student may appeal a dismissal from the College and termination of financial aid by submitting an Academic Appeal Form to the appropriate academic administrator. Valid circumstances include a serious injury or illness, death of a relative or other special circumstances. The appeal must be submitted in writing and provide an explanation of the circumstance that caused the unsatisfactory academic performance and how the student has overcome the circumstance. Supporting documentation is required. All decisions on academic appeals are final. Only one (1) academic appeal is permitted throughout the student’s academic career at EGCC.

ACADEMIC PROBATION

If a student who has appealed a dismissal from the College and loss of financial aid has the appeal granted, the student will be reinstated to the College and will be placed on Academic Probation. All students on Academic Probation will be provided with an Academic Success Plan which provides the student with an action plan to return to good standing within a reasonable period of time.

• While on Academic Probation, students are limited to only six (6) credit hours of coursework
• Students are required to repeat failed courses before moving forward in their program of study.
• Academic Success Plan requires student to work closely with a faculty mentor to improve academic standing in a pre-determined timeframe.
• The student must return to good standing or meet the conditions stipulated in the Academic Success Plan in the subsequent term or face permanent dismissal from the College.
• A student on Academic Probation may only receive Title IV funds for one payment period (unless the student met the requirements specified by the school in the Academic Success Plan then the student is still covered by the academic success plan).

If a student fails courses while on Academic Probation and is unable to demonstrate successful academic progress, that student will be terminated for lack of academic progress and must sit out of college for a minimum of one year. After one year, the student may re-apply to return to college on probation.

GRADE REPORTS

Grade reports are not issued to students. Students are required to obtain their grades from Self Service. Any student with overdue books or unpaid fees will be blocked from Self Service.

Any student enrolled in a regularly scheduled course whose performance is unsatisfactory will be sent, via e-mail, a deficiency notice near mid-semester. It is required that students receiving deficiency notices make an immediate appointment with their advisor and/or the instructor of the course in which the student is deficient. The student must assume the full responsibility for making conference arrangements.

ACADEMIC HONORS

An academic honors list will be prepared and published for graduation. Determination will be based on the cumulative GPA of the semester prior to graduation. Students shall be named for such recognition according to the following criteria:

• Summa Cum Laude – 3.9 – 4.0
• Magna Cum Laude – 3.75 – 3.89
• Cum Laude – 3.5 – 3.749

ACADEMIC RECOGNITION – President List and Dean’s List

Any student, who attempts six or more semester credit hours in any single academic semester, is eligible to receive a letter of academic recognition. If the student achieves a grade point average of 3.5 to 3.99 during that academic semester, that student will be awarded recognition of the EGCC Dean’s List.

Any student who attempts six or more semester credit hours in any single academic semester and earns a grade point average of 4.0 will be awarded a letter of academic recognition of the EGCC President’s List.

Any student request for correction and/or appeal concerning the academic recognition program will be processed through the normal College Complaints/Appeals Process.