Public Records Request
Information about Public Records Requests
Eastern Gateway Community College is committed to full compliance with Ohio's laws and rules regarding access to public records. Public records law compliance is handled by the Public Records Officer. Normal business hours are Monday through Friday from 8:00 am to 5:00 pm.
TO MAKE A REQUEST: To submit a public records request, please e-mail [email protected], or call (740) 266-9710. Requests made to other offices will be referred to the Public Records Officer.
If a requester makes an ambiguous or overly broad request or has difficulty in making a request for copies or inspection of public records such that the College cannot reasonably identify what public records are being requested, the College will provide the requester with an opportunity to revise the request by informing the requester of the manner in which records are maintained and accessed in the ordinary course of business.
The requester should describe records with sufficient clarity and specificity to allow the College to identify responsive records. The College is under no obligation to create a record for the purpose of supplying information if no responsive record exists.
Timeliness of Response to Requests
The College will strive to produce public records responsive to a request within a reasonable amount of time, in accordance with Ohio law. “Reasonable amount of time” will depend upon the nature of the request, how the records are stored and maintained, College resources, and time for legal review.
Ohio Revised Code § 149.43 includes among nonpublic records which are not subject to a public records request:
- educational records that are protected under the Family Educational and Right to Privacy Act (FERPA)
- trade secrets
- donor profile records
- medical treatment records
- information compiled from referral to or participation in an employee assistance program
- other records, the release of which is prohibited by state or federal law
Information contained in records that is not subject to release under the O.R.C. will be either visibly redacted or the requester will be informed why requested records may not be viewed, including legal authority.
In the event that the requester requests copies of records, copied records may be duplicated on paper or on the same medium as the College maintains them. Charges for copying and/or scanning of records maintained will be assessed at a rate of $0.10 per copy, and $0.05 per scan. Other tangible mediums will be assessed at cost. Postage will be charged at cost for records that are mailed. Payment of these costs is expected in advance and copying and/or scanning requests may be held until receipt of payment.
All other policies can be found in the 2020-2021 EGCC College Catalog